Last month we looked at why a H&S management system is important. This week we’ll take a closer look at what sort of things are in a H&S management system, the kind of issues that it will need to address. So, for starters, the sort of things that you'll need to consider would be:
Why you should use ISO 45001 as your Health & Safety Management System Workplace accidents and injuries significantly damage the productivity and efficiency of your operations. Studies have estimated that for every £1 of direct costs incurred in treating and providing disability benefits to an injured employee, employers incur an additional £4 in indirect costs, such as management time spent investigating and handling the claim, lost productivity of the injured worker, hiring and retraining a replacement employee, associated property damage and more. The cumulative consequences of injuries and accidents are sobering. Such incidents seriously affect bottom-line profit by adding unnecessary costs to your operations and subjecting your company to potential fines and penalties. These costs can range from tens to hundreds of thousands of pounds, depending on the size and scope of your business. In fact, in February 2016, the H&S punishments regime was considerably beefed up - when the court embarks on its consideration of the appropriate financial penalty, it is required to consider a number of separate steps including:
Courts expect full financial accounts to be served and will consider wider financial information such as details of director remuneration, assets, loans, etc, to establish a clear picture of the company’s financial resources. The guidelines are clear - the fine must be sufficiently substantial to have a real economic impact and bring home to management and any shareholders the need to comply with health and safety legislation. The need for putting in an OHSMS has never been greater, and ISO 45001 fits the bill perfectly. Once your organisation has embraced the need to prioritise workplace safety, the standard gets you to focus on two interrelated, yet distinctly different, objectives: compliance and accident prevention. Many organisations, however, make the mistake of limiting their efforts to this first objective, and neglect the second, much greater, challenge: accident prevention. A successful workplace safety programme requires that an organisation address and achieve both objectives. If you would like to look at how to implement an ISO 45001 H&S management system, then simply contact us. Or, if you want to see what's involved in more detail, then get a completely free, no obligation, totally tailored ISO Gap Analysis for your business (only available to UK businesses).
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It is becoming more and more important that organisations can demonstrate that they are thinking about their health & safety duties. But it is not just a case of ‘doing the right thing’, there’s also a strong business case to putting in place a strong health and safety management system. Businesses owe a duty of care to safeguard health and safety at the workplace and they must have an awareness of the main provisions of the Health and Safety at Work Act and subordinate regulations relevant to their activities. The primary purpose of the Health and Safety at Work Act should be to help prevent death, injury and ill-health within the workplace – not simply to prosecute offenders – and this objective should not be forgotten, despite the increased amount of health and safety prosecutions, particularly of individuals, in recent years. In order to reduce the risk of prosecution and maintain a preventative approach to health and safety, businesses should:
ISO 45001 is an Occupational Health and Safety Management System (OHSMS) which will make sure you meet these legal obligations as well as providing a system for measuring and improving your health and safety impact. ISO 45001:2018, as the designation suggests, is a relatively new standard in the ISO community, and is based on OHSAS 18001, as well as conventions and guidelines of the International Labour Organization including ILO OSH 2001, and other national standards. It includes elements that are additional to BS OHSAS 18001 which it replaced over a three-year migration period from 2018 to 2021. The key additions in ISO 45001 compared to OHSAS 18001 are:
ISO 45001 follows the High Level Structure of other ISO standards, such as ISO 9001:2015 and ISO 14001:2015, which makes integration of these standards easier. There can be a range of benefits to companies who use an ISO 45001 OHSMS, such as:
The true value of ISO 45001 comes from linking your business strategy and your health and safety management system - not developing a standalone set of documents. Using ISO 45001 to help manage risks and contractors, core and support processes, equipment and people gives you the opportunity not only to control but to assess and improve the health and safety of your workers, subcontractors, clients and others. If you would like to look at how to implement an ISO 45001 Health & Safety management system, then simply contact us. Or, if you want to see what's involved in more detail, then get a completely free, no obligation, totally tailored ISO Gap Analysis for your business (only available to UK businesses). Last month we looked at ISO 14001 and the way it looks at environmental ‘aspects’ - products and services that interact with the environment - and ‘impacts’, namely their impact on the environment. Another important part of the standard is how you undertake measures for ‘emergency preparedness and response’. So why is this part of an environmental standard? Basically, if there is an emergency situation where a negative environmental impact takes place, the company needs to have plans in place to deal with this situation to avoid or minimise environmental damage. Despite an organisation’s best efforts, the possibility of accidents and other emergency situations still exist. Effective planning and preparation can reduce injuries, protect employees and neighbours, reduce losses and minimise any production downtime. The standard requires that three components are addressed by the organisation:
So, in essence, an effective emergency preparedness and response programme should include provisions for assessing the potential for accidents and emergencies, preventing incidents and their associated environmental impacts, plans and procedures for responding to incidents, periodic testing of emergency plans and procedures and mitigating impacts associated with these incidents. In order to decide which situations to anticipate, it is best to look to the environmental aspects that we would have identified in last month’s exercise. After deciding what potential emergency situations you have, including potential accidents that could impact the environment, you need to decide how you will respond to them. The response should be comparable to how significant the situation could be. Plans for a large spill of a potentially harmful chemical (such as dumping a barrel of acid) may entail having supplies on hand that will allow you to contain and clean the spill – including having breathing apparatuses, protective clothing and a team of skilled and trained individuals who can safely remove the spill with minimal environmental impact. Conversely, plans for a small spill of a mostly harmless chemical (such as a very small bottle of alcohol) may be addressed with less detail and fewer safety concerns. After deciding how to respond, this response needs to be documented in such a way that it can be used and understood. This again does not need to be a documented procedure, but needs to be in such a format that those in the organisation who need it can use it consistently. The procedures need to be reviewed periodically, and revised when necessary to ensure that you have a plan that will work consistently. Lastly, the standard requires that these plans be used when an actual emergency occurs, which is of course the point of having them. After an actual incident, it is also an important time to review the procedure for any errors or improvements that may be needed. Depending on the significance of the impacts, it is also required to test out the procedures where you can (such as having a pretend spill that you respond to as if it were a real spill). Consistent with your organisation’s focus on continual improvement, it is a good idea to review emergency response performance after an incident has occurred. This review can help determine if more training is needed or if emergency plans and procedures should be revised. If you would like to look at how to implement an ISO 14001 environmental management system, then simply contact us. Or, if you want to see what's involved in more detail, then get a completely free, no obligation, totally tailored ISO Gap Analysis for your business (only available to UK businesses). Last month we looked at ISO 14001 - how it has become the de facto standard for designing and implementing an environmental management system, how it works, and a bit about its history. This week we look at two key concepts in the standard which you’ll need to get to grips with in order to implement it properly. The first is ‘Environmental Aspects and Impacts’, and the other is ‘Compliance’. Environmental Aspects and Impacts An organisation’s activities, products and services that interact with the environment are referred to as ‘aspects’, which may have a negative or positive impact on the environment. Typically, aspects might include emissions to air, discharges to water and waste, which in turn may generate environmental and health impacts such as global warming, water pollution or contaminated land. Some activities, such as those of an office-based service, will have relatively minor environmental impacts, such as energy usage and emissions linked to air conditioning, whereas in some heavy industrial companies aspects such as processes that cause emissions to air and discharges to water may have significant environmental impacts. Once you’ve identified an aspect, you then need to judge its impact on the environment. Is it major or minor? If it’s major, how can it be reduced? Can it be managed better? Do you have to do it at all, or is there another way? Managing environmental aspects and impacts is arguably the most important component of an EMS, and your job is to determine which ones apply to you and their relative significance in terms of risks to the environment and then look at the controls you can put in place to minimise these as much as possible. These will usually sit in a register of significant aspects and impacts for you to monitor and update. Compliance obligations and evaluation of compliance ISO 14001:2015 has two main requirements when it comes to compliance: Identify and have access to applicable compliance obligations This is the important first step of making sure that you know all of the legal requirements related to the environmental aspects that are applicable to your company. Think about any chemicals you use - how do they relate to Control of Substances Hazardous to Health 2002 (COSHH)? Do you use cleaning products, fuel company vehicles, use paints or glues? How do you dispose of electrical equipment? Is it in line with the Waste Electrical and Electronic Equipment (WEEE) Regulations 2013? Remember that these can originate at a local, regional, national, or even international level depending on the activities of your company. If you don’t know that a specific item of legislation exists, you will very likely not meet the requirements of the legislation. Determine how these obligations apply to your organisation Equally as important as knowing that a law exists that could be applicable to your environmental aspects is knowing if it actually applies to your situation and, if so, what obligations it places upon you. Whilst there is no formal requirement to have a legal register as such, the standard requires that documented information regarding compliance obligations is maintained. So, once you have determined your compliance obligations, now you must evaluate your compliance. Here you must plan and implement a process to evaluate if you meet the environmental, legal and other requirements that are applicable to your business. In our COSHH example above, if you answered ‘yes’ to any of those things listed the chances are you’ll need to perform a ‘COSHH assessment’. This would be how you would demonstrate compliance. Your compliance evaluation process needs to include:
These are two important concepts in ISO 14001, and next week we’ll be looking at another important part of the standard, namely how you undertake measures for emergency preparedness and response. If you would like to look at how to implement an ISO 14001 environmental management system, then simply contact us. Or, if you want to see what's involved in more detail, then get a completely free, no obligation, totally tailored ISO Gap Analysis for your business (only available to UK businesses). ISO 14001 has become the de facto standard for designing and implementing an environmental management system. An environmental management system - often called an EMS - needs to be tailored to your particular company, because only your company will have the exact legal requirements and environmental interactions that match your specific business processes. However, the ISO 14001 requirements provide a framework and guidelines for creating your environmental management system so that you do not miss important elements needed for an EMS to be successful. A brief history of ISO 14001 In March 1992, the British Standards Institute (BSI) published the world’s first environmental management systems standard, BS 7750, as part of a response to growing concerns about protecting the environment. Prior to this, environmental management had been part of larger systems such as ‘Responsible Care’ (a voluntary initiative developed autonomously by the chemicals industry in Canada). BS 7750 supplied the template for the development of the ISO 14000 series in 1996. Prior to the development of the ISO 14000 series, organisations voluntarily constructed their own Environmental Management Systems (EMS), but this made comparisons of environmental effects between companies difficult: therefore, the universal ISO 14000 series was developed. An EMS is defined by ISO as: “part of the overall management system, that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, and maintaining the environmental policy.” Why you should use ISO 14001:2015 as your Environmental Management System ISO 14001 is an EMS which provides a structure for measuring and improving your environmental impact. The areas you’ll need to look at would be:
ISO 14001 enables companies to put in place an effective environmental management system which is designed to address the balance between a company’s environmental impacts while maintaining profitability. Common requirements between ISO 9001 and ISO 14001 When you implement an ISO 14001 management system you’ll find that the requirements are very common between the ISO 14001 and ISO 9001 standards. Both require you to:
However, ISO 14001 has three distinct requirements in addition to the above:
We’ll go into more detail about these over the coming months, so if you’re considering getting ISO 14001 then stay tuned! If you would like to look at how to implement an ISO 14001 environmental management system, then simply contact us. Or, if you want to see what's involved in more detail, then get a completely free, no obligation, totally tailored ISO Gap Analysis for your business (only available to UK businesses). |
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